# Vsimple — Full Content > Vsimple is the AI-powered operations platform for companies that make, move, build, and service. It brings documents, tasks, approvals, and communication into a single execution layer — the "fourth place" that sits alongside Office, CRM, and ERP. Vsimple is sold through a Software in Partnership model: the Vsimple team maps each customer's real process, configures the workflow around it, trains the team, and keeps tuning the system as the business grows. Last updated: 2026-04-23 Canonical URL: https://www.vsimple.com/llms-full.txt Index version: https://www.vsimple.com/llms.txt --- ## About This File This file contains the full content of Vsimple's primary public pages, consolidated into one markdown document for AI ingestion. It is designed to be loaded as a single context window input instead of crawling the site page-by-page. Content is organized by page, with each page's source URL noted at the start of the section. When information conflicts with the live site, the live site is authoritative — this file is refreshed periodically. --- ## Company Snapshot - **Name:** Vsimple Inc. - **Founded:** 2010 - **Headquarters:** 2305 River Road, Louisville, KY 40206, USA - **Total funding:** $2M+ - **Team:** 10+ (growing) - **Category:** AI-powered operations platform / workflow execution layer - **Founders:** Buddy Bockweg (CEO), Gary Criscillis (CFO), Elia Tautua (VP of Customer Success), Henry Lynch (CTO) - **Business model:** Software in Partnership — platform + dedicated build, training, and ongoing support from the Vsimple team at no additional license cost per workflow - **Website:** https://www.vsimple.com - **App login:** https://app.vsimple.com - **Security & Trust Center:** https://trust.vsimple.com - **Knowledge Base:** https://docs.vsimple.com --- ## Positioning Vsimple is the operations platform for those who make, move, build, and service a better tomorrow. It helps companies move from scattered systems to seamless execution by connecting workflows and bringing documents, tasks, approvals, and communication together in one simple, AI-powered platform. The core thesis: ERPs and CRMs are useful, but they only go so far. The real work — the coordination, the handoffs, the exceptions, the follow-through — gets patched together with emails, spreadsheets, group inboxes, and tribal knowledge. Vsimple replaces that mess with one execution layer. The platform is tailored to each customer's language, steps, and roles, so rollout is fast, errors drop, and visibility shows up on day one, not month six. --- ## Platform Overview **Source:** https://www.vsimple.com/ ### Hero Positioning The operations platform for those who make, move, build, and service a better tomorrow. Vsimple helps companies move from scattered systems to seamless execution by connecting workflows — bringing documents, tasks, approvals, and communication together in one simple, AI-powered platform. ### Three Differentiators **No consultants. No configuration headaches.** Most platforms hand you a login and wish you luck. Vsimple builds your workflows, trains your team, and supports you from day one through the Software in Partnership model. **One platform where all the work happens.** Vsimple brings your documents, tasks, approvals, and communication into a single execution layer. No more bouncing between inboxes, spreadsheets, and ERPs. **Software your team will actually love.** Vsimple is configured around your language, your steps, and your roles. That means faster rollout, fewer errors, and real visibility from day one, not month six. ### The Problem — When Systems Don't Talk, Work Suffers ERPs only go so far. The rest gets patched together with emails, spreadsheets, and delays. Vsimple replaces the chaos with one streamlined platform. Specifically: - **Wasted time and duplicated work.** Companies waste hours switching between tools, redoing tasks, and chasing updates. - **No visibility into operations.** Leaders can't track progress, identify issues, or see where orders and tasks are getting stuck. - **Communication is all over the place.** Important details are buried in emails, chats, and docs that slow processes down. ### The Solution — All of Your Operations in One Platform No more chasing updates or stitching tools together. Just one platform to track, share, and complete every step. **Everything in one place.** Manage files, conversations, and tasks in one place. Instantly see the status of every order, request, or ticket. Connect your ERP, CRM, and more to eliminate silos. **AI that understands your business.** Features an intelligent agent that securely analyzes your data, processes, and documents to guide workflows. Automatically converts files and emails into structured records. Analyzes KPIs and answers your data questions for instant insights. **Automating your workflow.** Transforms manual processes into efficient workflows by automatically routing tasks. Turns manual steps into rule-based flows. Routes work to the right people at the right time. Generates documents and processes forms without manual input. ### Partnership Model **Software in Partnership. A true partner in your operations.** From setup to daily operations, the Vsimple team handles the heavy lifting, supports your team personally, and helps you continuously improve how you work. - **We handle (almost) everything.** Vsimple will learn your processes, optimize them, build them in the platform, train your team, and provide technical support. No third parties. No development hours. No cost for adding more processes. - **Get a personal support team.** No generic 800 support number, no unknown chat representative, no bots. The same team supporting you from buildout through ongoing support, with responses in minutes, not days. - **Your continuous improvement partner.** The Vsimple team is dedicated to ensuring your team is remarkably supported and equipped with the best technology to get work done efficiently and with full visibility. ### Core Platform Capabilities - **Centralized work hub.** A personalized view for each user of what needs their attention. No clutter. No confusion. Just one screen with everything assigned to them. - **Automated workflows.** Trigger actions, assign tasks, and keep your process running based on your rules. - **Integrate with your tools.** Connect with the systems your team already uses, so information flows without duplicate entry or manual updates. - **Visualize your data.** Turn operational data into easy-to-read visuals and insights for faster, smarter decisions. - **AI for your operations.** (See vAI section below.) ### Mobile Designed to work seamlessly anywhere. Track work, respond to tasks, and stay in sync with the team from any device. The mobile experience is built for real-world operations. ### Representative Customer Quotes (Homepage) - Tony Fleming, CIO, Wasteology: "We were able to optimize our processes down to five touch points, significantly reducing the time it takes to go from origination to completion." - Mike Pospichil, Lean Sales Manager, ProLift Toyota: "We have doubled our business over the last couple of years, but there is no way we could run it effectively & efficiently without Vsimple." - Nick Andrews, President, Welch Equipment: "The adoption of this program, unlike many other software type scenarios that we've been involved in over the years, was the easiest transition we've had." - Paul Westbrook, CIO, East & Westbrook Construction: "Vsimple has one of the best software implementation processes. Their team is willing to come on-site for training and implementation, a service many other companies don't offer." - Matt Gruden, General Manager, Toku America: "We're not going to miss an order and we're going to have less incorrect orders because of Vsimple." - Kurt Beier, Director of Accounting, Blue & Co: "Vsimple is a transformative partner. They have delivered a fully tailored version of their software quickly and affordably. In essence, we are future-proofing our business while gaining a competitive edge and creating remarkable experiences for our employees and clients. It's truly a win-win-win." - George Bell, President, ORI: "Vsimple is a game-changer. It's an umbrella system that covers our entire business, providing end-to-end solutions and allowing work to flow through a single platform." - Mike Carra, VP of Sales, ToyotaLift Northeast: "I can honestly say implementation been quite seamless. Vsimple has been tremendous to work with." - Ronnie Comeau, VP of Sales & Marketing, RWM: "We were using three separate systems to process everything. I realized we could use Vsimple to have everything in one central location and wouldn't have endless loops of internal conversation." - Connor Allgood, Success Manager, Evoqua Water Technologies: "Previously, I was spending 30 minutes to an hour on each agreement to generate that, and with Vsimple, it can be done in less than a minute." --- ## vAI — AI Agent for Operations **Source:** https://www.vsimple.com/vai ### Hero Positioning Meet vAI. Your AI agent for operations and growth. AI built for real work. vAI automates tasks, connects systems, and delivers the insights teams need to move faster and operate smarter. ### Built for Industries with Complex Operations vAI connects your systems, extracts key details from documents, routes tasks automatically, and drives real workflows. Built for complex industries like manufacturing, logistics, distribution, construction, and professional services, vAI helps teams move faster with clarity and control. ### More Than AI. This Is Execution. vAI doesn't just assist. It thinks, routes, extracts, and executes like an operator built into your business. ### Four Core Capabilities 1. **Document parsing.** Reads emails, files, and forms, then captures the right data and brings it all together automatically. 2. **Intelligent summaries.** Summarizes long threads into clear takeaways and answers questions from your data in real time. 3. **Workflow automation.** Drop in a contract or order. vAI pulls the details and automatically turns them into tasks, projects, or updates. 4. **Analytics and insights.** Track performance, spot bottlenecks, and find opportunities with insights from your own data. ### From Helpful to Unstoppable vAI adapts, learns, and scales with you. - **Save time and costs.** Cut hours of manual work and remove the busywork that slows teams down. - **Increase output.** vAI works around the clock so your team can get more work done in less time. - **Make faster decisions.** vAI surfaces what matters so leaders can act fast with data and confidence. - **Smarter with use.** vAI learns from your workflows to deliver better suggestions over time. ### Intelligence That Adapts to Your Business vAI connects teams, removes silos, and automates workflows across sales, operations, and fulfillment. Because it runs inside Vsimple, your team can manage AI-powered tasks and processes in the same platform they already use every day. ### vAI Customer Quotes - Doug Edwards, IT Manager, ORI: "Vsimple's core platform automates a lot of manual processes. vAI's file parser takes this a step further by automatically retrieving key details from our documents. Also, users can quickly get up to speed on projects and figure out what needs to happen next using vAI." - Mike Pospischil, Lean Sales Manager, ProLift Toyota: "Vsimple already drives major efficiencies in our business. We are excited by the advancements in vAI and the ability to leverage advanced analytics to continue to optimize our process and uncover bottlenecks." --- ## Built For: Sales Coordinators **Source:** https://www.vsimple.com/built-for/sales-coordinators ### Hero Positioning The work between quote and handoff finally has a home. Vsimple gives Sales Coordinators one place to track quotes, route approvals, answer customers, and pass clean work to operations — without living inside fifteen browser tabs and a 600-message inbox. ### If You're a Sales Coordinator, You Already Know This Part You've said all of these out loud this month. Probably this week. - **"Where did that quote land?"** Status lives in someone's inbox, someone else's head, and a spreadsheet that hasn't been updated since Tuesday. - **"Is pricing approved yet?"** Approvals get forwarded, replied-to, lost in threads, and rediscovered the day the customer follows up. - **"What did we promise the customer?"** Commitments are scattered across tools, making it hard to keep promises consistent and visible. ### One Place. One Process. One Source of Truth. Vsimple is the workspace that sits between your CRM and your operations team, exactly where Sales Coordinators actually live. Quote details, customer history, approvals, tasks, documents, and handoff notes all stay attached to the work, not scattered across tools. You see what's happening, what's next, and who owns it. Reps get faster answers. Customers get fewer dropped balls. Operations gets a clean handoff every time. ### A Day in the Life — Same Job, Different Day **WITHOUT VSIMPLE** - Quote requests come in by email, text, and "hey real quick" - Approvals get forwarded and forgotten - Customer history lives in five different tools - Handoffs are a Slack message and a prayer - You're the only one who knows what's going on **WITH VSIMPLE** - Every request lands in one intake, with the right fields - Approvals route automatically, with status visible to everyone - Full customer context sits next to the work - Operations inherits a complete record - The whole team can see status without asking ### What You Can Actually Do Built around the work coordinators actually do. Not a generic project tool you have to bend into shape. A workspace configured around your quote-to-handoff process from day one. 1. **Quote & Request Intake.** Capture every quote request, change, and customer ask in one place, with the context already attached. 2. **Approval Routing.** Send pricing, discount, and exception approvals to the right person, and see exactly where they sit. 3. **Customer Visibility.** Full account history, open quotes, commitments, and notes on a single record. No more inbox archaeology. 4. **Task Ownership.** Every quote, request, and handoff has an owner and a next step. Nothing waits because nobody knew it was their turn. 5. **Sales-to-Ops Handoff.** Accepted quotes move to operations with documents, special instructions, and notes intact. No re-explaining. 6. **Status at a Glance.** See aging quotes, stalled approvals, and at-risk handoffs before reps and customers come asking. 7. **vAI Inside Your Workflow.** Pull details from emails, POs, and attachments into structured records automatically. Less typing. Cleaner data. 8. **Document Management.** Quotes, POs, specs, and customer files live with the record they belong to. Findable in seconds. 9. **Custom Configured.** Your stages, your fields, your rules. Built around the way your team already coordinates — by Vsimple, not by you. ### You Don't Have to Figure It Out Alone. We Build It With You. Most workflow tools hand you a blank canvas and a help doc. Vsimple is different. The Vsimple team maps how your coordinators actually work, builds the workflow around it, and keeps tuning it as your business changes. No extra cost. No outside consultants. No "go figure it out." **The four-step implementation model:** 1. **Map.** The Vsimple team sits with your team and documents how coordination actually happens today. 2. **Build.** Configures the workflow (stages, rules, integrations) around your real process. 3. **Train.** Walks the team through the system so they feel confident before stepping back. 4. **Optimize.** As the business changes, the system is tuned with you. New workflows included. --- ## Built For: Executives & Managers **Source:** https://www.vsimple.com/built-for/executives-and-managers ### Hero Positioning You don't have a sales ceiling. You have a coordination ceiling. The gap between sales and operations is where deals stall, margin leaks, and your best coordinator quietly becomes the single point of failure. Vsimple closes that gap with one operating system for the work that actually moves revenue, so you stop solving a coordination problem with more headcount. ### Four Signs You've Hit a Coordination Ceiling and Don't Realize It Yet Most executives optimize sales. Most optimize operations. Almost none have solved the handoff between them. Here's what it looks like when you haven't. - **You keep adding people. Nothing gets faster.** You hired another coordinator. Then a manager to manage them. The work still slips, the inbox still wins, and your cost-per-quote keeps climbing. - **Margin is leaking. You can't point to where.** Discounts get approved without context. Specs change without trace. Re-work eats hours nobody bills for. You can feel the leak quarter after quarter. - **When your best coordinator is out, the wheels come off.** The business runs on their institutional memory and the spreadsheets they built. That's not a system. It's a key-person risk. - **You learn about problems from customers.** By the time a customer calls, leadership should have already known. ### Fix the Gap, Accelerate the Whole Revenue Cycle Vsimple is the operating layer for the gap between sales and operations. It sits between your CRM and your ERP and gives the work that happens in between — the quote follow-through, the approvals, the customer commitments, the exception handling, the handoffs — a single place to live, with full visibility for the people running the business. Coordinators stop being human routers. Reps stop chasing status. Operations stops inheriting incomplete work. And you stop guessing where the bottleneck is. ### A Day in the Life — Same Business, Different Operating Leverage **WITHOUT VSIMPLE** - Quote-to-handoff time is a guess - Margin leaks live in inboxes and undocumented exceptions - Growth means more coordinators, more meetings - Your best coordinator *is* the system - You learn about problems from customers **WITH VSIMPLE** - Cycle time is measurable, visible, and compressing - Every approval, discount, and exception is tracked - The same team handles more volume without breaking - The system is the system - You see problems before customers do ### Built for the Work Between Sold and Delivered Vsimple isn't another tool to manage. It's the operating system for the part of your business that doesn't show up in your CRM or your ERP. 1. **End-to-End Visibility.** Every quote, approval, and handoff with aging, ownership, and risk surfaced before customers or reps come asking. 2. **Margin Protection.** Every discount, exception, and pricing decision tracked with full context. The leaks become visible and stoppable. 3. **Cycle Time Compression.** Quotes move from request to handoff faster, with automated routing and zero "who owns this now?" delays. 4. **Operating Leverage.** Handle more volume without proportional headcount. The team you already have, doing meaningfully more, with less friction. 5. **Reduced Key-Person Risk.** The process lives in the system, not in one coordinator's head. New hires are productive in days, not quarters. 6. **CRM & ERP Intelligence Layer.** Vsimple connects what your CRM knows about the customer with what your ERP knows about the order. 7. **vAI for Operations.** Pull data from emails, POs, and files automatically. Less manual entry, cleaner records, and faster decisions. 8. **Standardized Processes.** Every coordinator running the same playbook, built around your real process, not bent into a generic template. 9. **Audit Trail & Accountability.** Every commitment, change, and approval timestamped and attributable. The end of "who said what to whom." ### You're Not Buying Software. You're Buying a Partner Who Configures It to You. Most platforms hand you a tool and a help doc and call it a day. Vsimple is different. The Vsimple team maps how your business actually works, configures the workflow around it, trains your team, and tunes the system as you grow. When you want to add a workflow, Vsimple builds it. No additional license fees. No outside consultants. ### Executive CTA The cost of doing nothing is compounding. Book a 30-minute strategic walkthrough. Vsimple will show the platform configured for a real coordinator workflow. --- ## Industries — Dealer & Distributor **Source:** https://www.vsimple.com/industries/dealers-and-distributors ### Hero Positioning The AI operations platform for dealers and distributors. You sell the products that power industries forward. But behind the scenes, scattered systems and manual processes slow your team down. Vsimple unites your operations in one platform so growth feels clear, manageable, and scalable. ### The Challenges Growth should bring clarity and profit, not chaos. - **Disconnected systems.** Orders get lost bouncing between inboxes, spreadsheets, and ERPs. - **Service delays.** Lost tickets mean delayed service and frustrated customers. - **Stalled approvals.** Credit approvals stuck in overflowing inboxes slow everything down. - **Siloed data.** Rentals, parts, and trade-ins scattered across multiple systems. - **Information gaps.** Customer questions pile up when you don't have real-time answers. - **Order delays.** Lack of visibility leaves orders held up with no clear next step. ### The Solutions From quotes to fulfillment, rentals to account management, Vsimple brings order to your operations so your team stays aligned and customers always get what they need. - **Everything in one place.** Manage your dealership or distribution business from a single platform. Quotes, orders, rentals, and service workflows stay connected. - **Smarter account management.** Centralize customer accounts so your team never loses track of history or commitments. - **Automating your workflows.** Convert quotes into orders automatically. Route tasks to the right person at the right time. Parse documents and generate updates without manual input. ### Sub-Industries Served - Material Handling — quotes, rentals, and trade-ins with full operational visibility - Trades & Contractor Supply — orders, fulfillment, and inventory across every project - Commercial & Office Products — bids, orders, and deliveries on track - Building Materials & Products — materials, orders, and deliveries without the spreadsheets - Automotive & Transport — parts, service, and trade-ins in one platform - OEM & Component Distribution — complex supply chains with real-time workflows - Healthcare & Laboratory — equipment and supplies delivered accurately and on time - Foodservice & Hospitality — high-volume orders and service requests - Consumer & Retail-Facing — order to delivery for customer-facing sales ### Tailored Workflows Order Management, Account Management, Rental Management, Project Management, Inventory Management, Contact Management. ### Measured Results - 35% reduced service delays - 80% data entry eliminated - 45% decreased email volume ### Featured Quote "We have doubled our business over the last couple of years, but there is no way we could run it effectively and efficiently without Vsimple." — Mike Pospichil, Sales Manager, ProLift Toyota --- ## Industries — Material Handling **Source:** https://www.vsimple.com/industries/material-handling ### Hero Positioning The AI operations platform for material handlers. From rentals and service calls to trade-ins and fleet tracking, Vsimple connects every part of your dealership so growth is clear, manageable, and exciting. ### The Challenges - **Service delays.** Parts hidden in spreadsheets leave service technicians stuck waiting. - **Missed returns.** Late rental returns slip through the cracks and cause costly delays. - **Stalled credit approvals.** Credit requests buried in inboxes stall deals and frustrate customers. - **Slow customer responses.** Customer updates require chasing multiple people before anyone has an answer. - **Hidden fleet availability.** Fleet tracking in spreadsheets hides equipment availability. - **Disconnected systems.** Trade-ins tracked in separate systems create confusion and delays. ### The Solutions - **Parts and service connected.** No more chasing parts across spreadsheets. Vsimple centralizes service tickets, parts availability, and work orders in one view. Track service tickets and part status together. Give technicians instant visibility into needed parts. Reduce downtime with faster service turnarounds. - **Smarter rental management.** Late returns and missed rentals cost time and revenue. Vsimple keeps the rental fleet visible and updated in real time. Track availability, returns, and reservations in one place. Flag overdue rentals before they become costly. Optimize fleet utilization and customer satisfaction. - **Approvals without bottlenecks.** Credit requests and trade-in approvals don't belong in inboxes. Vsimple routes and tracks them instantly. Route credit and trade-in requests to the right approver. Track approval status in real time. Eliminate lost requests and stalled deals. ### Tailored Workflows Order Management, Account Management, Rental Management, Project Management, Inventory Management, Credit Approval. ### Measured Results - 35% reduced service delays - 80% data entry eliminated - 45% decreased email volume ### Featured Quote "We have doubled our business over the last couple of years, but there is no way we could run it effectively and efficiently without Vsimple." — Mike Pospichil, Sales Manager, ProLift Toyota --- ## Industries — Commercial Furniture Dealer **Source:** https://www.vsimple.com/industries/commercial-furniture-dealers ### Hero Positioning Coordinate sales, design, and operations in one platform. Vsimple brings speed, clarity, and control to every commercial furniture project. From quote to install, Vsimple unites sales, vendors, designers, and installers in one intelligent workflow so projects finish faster, smoother, and more profitably. ### The Challenges Growth should bring clarity and profit, not chaos. - Margins shrink when quotes lack the accuracy projects demand. - Vendor communication buried in emails creates confusion and missed updates. - Installation teams delayed by late updates push projects off schedule. - Daily change orders derail schedules and create costly project chaos. - Missed design revisions cause rework, wasted time, and frustrated clients. - Disconnected systems make it impossible to see true project status. ### The Solutions From quotes to fulfillment, rentals to account management, Vsimple brings order to your operations so your team stays aligned and customers always get what they need. - **Quoting accuracy.** Margins vanish when quotes lack detail. Vsimple keeps every quote, revision, and approval in one workflow. Centralize quotes, pricing, and revisions in a shared hub. Track approvals with full visibility. Protect margins by eliminating errors and missed changes. - **Installation scheduling.** Manual schedules keep crews waiting. Vsimple connects installs to orders and updates in real time. Assign crews with full visibility into order readiness. Track scheduling changes instantly. ### Featured Quote "Vsimple is a game-changer. It's an umbrella system that covers our entire business, providing end-to-end solutions and allowing work to flow through a single platform." — George Bell, President, ORI --- ## Industries — Manufacturing **Source:** https://www.vsimple.com/industries/manufacturing ### Hero Positioning The AI operations platform for manufacturers. You build the products that power industries forward. But behind the shop floor, scattered systems and manual work hold your team back. Vsimple brings your people, processes, and data together so you can scale with clarity and confidence. ### The Challenges - **Approval delays.** Engineering approvals stuck in email slow projects and increase costs. - **Manual scheduling delays.** Manual scheduling creates delays and leaves teams without real-time visibility. - **Team misalignment.** Sales, engineering, and production never aligned on timelines or priorities. - **Workflow blind spots.** Your ERP shows what needs to be done, but not how the work gets done. - **Scattered change orders.** Change orders scattered across emails and spreadsheets cause costly mistakes. - **Siloed inventory tracking.** Inventory tracked in silos leaves teams blind to production needs. ### The Solutions - **Everything in one place.** Keep sales, engineering, and production connected in a single system. Replace emails and spreadsheets with clear, trackable workflows. Manage approvals, projects, and production tasks in platform. Instantly see the status of jobs, requests, and change orders. - **Scheduling that keeps jobs on track.** Move beyond whiteboards and spreadsheets with a scheduling system that adapts in real-time. Easily create and adjust schedules without relying on spreadsheets. See dependencies and prevent bottlenecks before they happen. Keep teams aligned with automatic updates across departments. - **Approvals without the bottlenecks.** Give engineering, production, and leadership one place to review and approve work so nothing gets buried in inboxes. Route approvals automatically to the right person. Track status in real time across departments. Reduce costly delays caused by missed approvals. ### Sub-Industries Served - Industrial Equipment & Machinery - Metal & Fabrication - Building Products - OEM Components - Consumer & Lifestyle - Agriculture & Green - Textiles & Apparel - Transportation Equipment - Specialized & Regulated ### Tailored Workflows Product Development, Project Management, Order Management, Quality Control, Customer Support & Requests, Account Management. ### Measured Results - 35% reduced service delays - 80% data entry eliminated - 45% decreased email volume ### Featured Quote "We were using three separate systems to process everything. I realized we could use Vsimple to have everything in one central location and wouldn't have endless loops of internal conversation." — Ronnie Comeau, VP of Sales & Marketing, RWM --- ## Industries — Construction **Source:** https://www.vsimple.com/industries/construction ### Hero Positioning The AI operations platform built for modern construction. Projects don't fail from lack of skill. They fail from chaos. Vsimple connects your people, subcontractors, vendors, and data in one platform so every job finishes faster, smoother, and more profitably. ### The Challenges - **Subcontractor delays.** Project schedules disrupted by late subcontractors and poor communication. - **Costly change orders.** Change orders create confusion, rework, and costly project delays. - **Compliance silos.** Safety requirements, compliance checks, and approvals scattered across systems. - **Scattered systems.** Too many disconnected tools that were never built for contractors. - **Untracked spending.** Invoices, budgets, and costs scattered across disconnected spreadsheets. - **Fragmented communication.** Critical project updates missed because communication is fragmented and slow. ### The Solutions - **One platform for every project.** Disjointed tools and scattered updates leave contractors chasing information. Vsimple brings everything together, giving you one place to track progress, budgets, documents, and communication. Centralize drawings, RFIs, budgets, and updates. Provide teams and subcontractors one source of truth. See overall project health and progress at a glance. - **Scheduling without the chaos.** Whiteboards and spreadsheets make it impossible to keep projects on track. Vsimple gives contractors clear, living schedules that update as work happens. Track subcontractor availability and commitments in one place. Prevent costly disruptions with real-time visibility. Keep crews, vendors, and clients aligned with updates. - **Automated construction workflows.** Manual entry and scattered communication drain time and cause mistakes. Vsimple automates the busywork so projects move faster and profit margins improve. Turn change orders into structured workflows instantly. Stay on track by automatically sending updates and reminders. Reduce rework with accurate, timely documentation. ### Sub-Industries Served - General & Specialty Contractors - Heavy Civil & Infrastructure - Specialty Trades - Building Exterior - Interior Finishes - Industrial & Process - Landscape & Environmental - Specialized - Support Services ### Tailored Workflows Project Management, Change Orders, Daily Reports, Incident Management, Bid Management, Employee Onboarding. ### Measured Results - 25% reduced project delays - 50% decreased change orders - 45% decreased email volume ### Featured Quote "Vsimple has one of the best software implementation processes. Their team is willing to come on-site for training and implementation, a service many other companies don't offer." — Paul Westbrook, CIO, East & Westbrook Construction --- ## Industries — Professional Services **Source:** https://www.vsimple.com/industries/professional-services ### Hero Positioning The AI operations platform built for professional services. Your firm delivers expertise, but behind the scenes scattered systems and manual work drain time and profitability. Vsimple unites your people, clients, and data in one platform so you can focus on service, not chaos. ### The Challenges - **Buried project details.** Projects buried in endless email threads create confusion and missed deadlines. - **Delayed approvals.** Approvals scattered across teams slow projects and increase costly mistakes. - **Client frustration.** Clients frustrated by lack of communication and updates lose trust and confidence. - **Overpriced tools.** Expensive tools that don't fit professional workflows drain profit margins. - **Data silos.** Critical client data trapped in individual inboxes instead of shared systems. - **Scattered project tools.** Projects, files, and communication scattered across separate tools. ### The Solutions - **Everything in one place.** Projects, documents, and client communication shouldn't live in silos. Vsimple gives firms one hub to manage work, clients, and files. Centralize projects, documents, and communication. Instantly see project status, deadlines, and pending approvals. Eliminate disconnected tools that drain time and profit. - **Approvals that never get lost.** Client approvals and internal reviews often stall projects. Vsimple makes the process simple, trackable, and fast. Route client and internal approvals automatically. Track review status in real time. Prevent delays caused by lost or missed approvals. - **Never miss a message.** Stakeholders get frustrated when updates are late, lost, or scattered. Vsimple keeps everyone aligned. Share updates and progress automatically. Give stakeholders visibility into the status of their projects. Reduce confusion with one clear communication channel. ### Sub-Industries Served - Business & Management - Legal & Compliance - Financial & Accounting - AEC Services - Technology & IT - Marketing & Creative - Nonprofit - Real Estate - Education & Training ### Tailored Workflows Project Management, Account Management, Client Accounting Services, Audit, Tax Project Management, Opportunity Management. ### Measured Results - 40% reduced admin work - 30% faster project delivery - 25% increased client satisfaction ### Featured Quote "Vsimple is a transformative partner. They have delivered a fully tailored version of their software quickly and affordably. In essence, we are future-proofing our business while gaining a competitive edge and creating remarkable experiences for our employees and clients. It's truly a win-win-win." — Kurt Beier, Director of Accounting, Blue & Co --- ## Featured Customer Story: ProLift Toyota **Source:** https://www.vsimple.com/customer-stories/prolift-toyota-doubles-business-and-boosts-efficiency-with-vsimple **Headline:** ProLift Toyota doubles business and boosts efficiency with Vsimple. **Summary:** ProLift streamlined operations across eight locations by replacing outdated, manual processes with one unified system. **Company:** ProLift Toyota **Industry:** Dealer & Distributor **Pain point:** Time wasted on manual processes. **About the company:** ProLift Toyota Material Handling is a forklift and equipment dealer helping businesses move, lift, and store goods more efficiently. With eight locations and over 450 employees, ProLift delivers sales, service, parts, and training to companies across the Midwest. As a top Toyota dealer and multi-time President's Award winner, ProLift is committed to lean operations, strong culture, and consistent customer service at every branch. ### The Problem — Manual processes were slowing growth ProLift is a top-performing Toyota forklift dealer known for running lean. But even with strong leadership and a clear focus on efficiency, their internal operations started to bottleneck. Each branch had its own way of doing things. Sales orders, project tracking, and admin tasks were handled across multiple disconnected systems. Teams spent too much time chasing updates and digging for answers. Leadership couldn't get a clean view across the business. > "We had three systems trying to talk to each other, and it just wasn't efficient." > — Mike Pospischil, Sales Lean Manager ### The Trigger — Growth without losing control ProLift needed to grow without adding complexity. The goal was simple: create shared processes across all eight locations without losing what made each market unique. They didn't want a bulky ERP rip-and-replace. They wanted a system that could unify operations, give them visibility, and keep things moving — without slowing teams down or draining resources. ### The Solution — One system to run the work Vsimple replaced fragmented tools with one centralized platform for managing quotes, orders, and workflows. No more guessing. No more digging. Everyone sees the same thing. **What changed:** - Standardized processes across all locations - Real-time visibility into every quote, order, and task - One source of truth instead of endless internal back-and-forth - Reporting that works because the process is finally trackable > "Now when we make a process change, it's just once. That's a big deal." > — Mike Pospischil ### The Results — Faster, smarter, and ready to scale With Vsimple, ProLift removed the friction that was holding them back. - Every location runs the same way - Leadership has clear visibility across the business - Teams spend less time managing admin and more time moving work forward - The system scales with them, not against them --- ## Other Customer Stories Each of the following is a published case study at https://www.vsimple.com/customer-stories/. ### Welch Equipment (Dealer & Distributor) URL: https://www.vsimple.com/customer-stories/how-welch-equipment-created-operational-clarity-with-vsimple A single platform to support aggressive growth and unify disconnected processes. Featured quote from President Nick Andrews: "The adoption of this program, unlike many other software type scenarios that we've been involved in over the years, was the easiest transition we've had." ### ORI (Commercial Furniture Dealer) URL: https://www.vsimple.com/customer-stories/how-ori-transformed-project-workflows-with-vsimple A unified platform that connects teams, reduces errors, and unlocks end-to-end visibility. Featured quote from President George Bell: "Vsimple is a game-changer. It's an umbrella system that covers our entire business, providing end-to-end solutions and allowing work to flow through a single platform." ### RWM Casters (Manufacturing) URL: https://www.vsimple.com/customer-stories/how-rwm-casters-unified-customer-service-with-vsimple A centralized platform that eliminated confusion and elevated the customer experience. Featured quote from VP of Sales & Marketing Ronnie Comeau: "We were using three separate systems to process everything. I realized we could use Vsimple to have everything in one central location and wouldn't have endless loops of internal conversation." ### East & Westbrook (Construction) URL: https://www.vsimple.com/customer-stories/how-east-westbrook-connected-every-workflow-with-vsimple A single platform that eliminated silos and brought clarity to project management. Featured quote from CIO Paul Westbrook: "Vsimple has one of the best software implementation processes. Their team is willing to come on-site for training and implementation, a service many other companies don't offer." ### Blue & Co (Professional Services) URL: https://www.vsimple.com/customer-stories/how-blue-co-modernized-tax-and-audit-workflows-with-vsimple A scalable solution that replaced legacy software and unlocked new efficiency in tax and audit work. Featured quote from Director of Accounting Kurt Beier: "Vsimple is a transformative partner. They have delivered a fully tailored version of their software quickly and affordably." ### Wasteology (Professional Services) URL: https://www.vsimple.com/customer-stories/how-wasteology-streamlined-its-proprietary-process-with-vsimple Turned a complex, manual system into a centralized operating model for sustainable growth. Featured quote from CIO Tony Fleming: "We were able to optimize our processes down to five touch points, significantly reducing the time it takes to go from origination to completion." --- ## FAQ These are the most common questions asked about Vsimple, answered based on the public FAQ content on industry and product pages. ### We already have an ERP. Why add Vsimple? ERPs are useful as financial and inventory "sources of truth," but they aren't built to manage process, workflow, or operational data visualization. Vsimple integrates with your ERP to streamline workflows, documentation, and data pulls. It doesn't replace the ERP — it sits alongside it and handles the coordination work the ERP was never designed for. ### How long does Vsimple take to implement? Vsimple can be running in your organization in days, not months. The Vsimple team handles the heavy lifting: they map your process, configure the platform to match it, connect it to your core systems, and train your team. There are no third-party implementers or consulting hours. ### Does Vsimple replace our CRM? No. A CRM serves two purposes: a database of contacts and accounts, and sales/marketing automation. Vsimple is a process and workflow system, not a sales/marketing automation tool. Vsimple can, however, improve customer experience by accelerating order processing and giving customers visibility into their orders and projects. Vsimple and a CRM are complementary. ### Can Vsimple integrate with the ERP we already use? Yes. Vsimple integrates with common ERPs and other systems vital to business operations. Customers collaborate with the Vsimple team on an integration game plan during implementation. See the integrations list below for common connections. ### How is Vsimple different from workflow tools like Monday or Asana? General-purpose workflow tools require customers to bend to the platform. Vsimple takes the opposite approach: the Vsimple team maps (or creates) the customer's process, then builds a tailored instance of the platform specifically for how that company works. Each customer also gets a dedicated customer success manager who refines and extends the platform at no additional cost, with no third-party consultants. ### What does Vsimple do for me? Vsimple studies your processes, then builds them into one place for the coordination, communication, documentation, and process management that happens across your business. After the demo instance is built, the Vsimple team configures the workflows, trains the organization, and supports your success in perpetuity with new features, added workflows, and custom dashboards. ### Will Vsimple displace other software we use? It depends. Vsimple won't displace an ERP, and you're probably not shedding the Microsoft Office suite — though you will be able to use it more effectively. Superfluous project management or document-creation/storage tools can typically be retired. ### How is the support? There's no generic 800 support number, no unknown chat representative, and no bots. The same Vsimple team that builds the platform supports the customer in ongoing operations, with response times measured in minutes, not days. Support options include email/help desk, FAQs, knowledge base, phone, 24/7 live rep, and chat. ### How secure is Vsimple? Vsimple maintains a public Trust Center at https://trust.vsimple.com with current security posture, compliance certifications, and data policies. ### How much does Vsimple cost? Pricing is tailored to each customer's scope. Unlike most platforms, Vsimple does not charge additional license fees for new workflows built by the Vsimple team as the customer's business evolves. Contact sales at https://www.vsimple.com/get-started for a quote specific to your organization. --- ## Integrations Vsimple works alongside existing systems. The most common integration categories and specific tools: **ERPs:** NetSuite, Microsoft Dynamics 365 (Business Central, Sales, Customer Insights), QuickBooks Online, QuickBooks Desktop, Spire, plus legacy ERPs via SFTP (e.g., Dysel ELC, Equipment Business Software, Irium, Microsoft Dynamics NAV) **CRMs:** Salesforce Platform, Microsoft Dynamics 365 Sales, Method CRM **Productivity & Communication:** Microsoft 365, Microsoft Outlook **Forms & Intake:** Formstack Forms, Formstack Suite **Construction:** Procore **Analytics:** Microsoft Power BI **HR/Payroll:** Paycor **Marketing & Attribution:** CallRail Vsimple also offers: - Native webhooks for sending Vsimple record data to any third-party system - An AI-enabled parser that can pull data from emails and files to create or update records - SFTP connections for data exchange with legacy systems - Admin controls for mapping incoming data (create-and-update, update-only, create-only modes) and turning integrations on or off Documentation for active customers: https://docs.vsimple.com/hc/vsimple/en/categories/integrations --- ## Modules **Source:** https://www.vsimple.com/modules Modules are the building blocks of a Vsimple deployment. Each module maps a customer's real process into one connected system so teams know what to do and leaders see what's happening. Example module patterns: - **Quote-to-delivery** — connects sales, projects, service, logistics, and customers in one workflow. - **Manufacturing operations** — connects customers, sales, engineering, production, and quality in one workflow, improving visibility and alignment. Modules are combined and configured to match each customer's business. New modules can be added over time at no additional license cost under the Software in Partnership model. Common module categories across industries: Order Management, Account Management, Project Management, Rental Management, Inventory Management, Credit Approval, Contact Management, Product Development, Quality Control, Customer Support & Requests, Change Orders, Daily Reports, Incident Management, Bid Management, Employee Onboarding, Client Accounting Services, Audit, Tax Project Management, Opportunity Management. --- ## Measured Results (by industry) Stats cited on Vsimple's industry pages: **Dealer & Distributor, Material Handling, Manufacturing:** - 35% reduced service delays - 80% data entry eliminated - 45% decreased email volume **Construction:** - 25% reduced project delays - 50% decreased change orders - 45% decreased email volume **Professional Services:** - 40% reduced admin work - 30% faster project delivery - 25% increased client satisfaction --- ## About Vsimple **Source:** https://www.vsimple.com/about ### Mission To simplify and elevate the way companies operate. Vsimple eliminates chaos and complexity, freeing people to focus on what really matters: growth, impact, and human connection. What began as a bold mission to simplify the way businesses operate has become a daily reality for teams across industries. The platform helps remove busywork, streamline operations, and turn disconnected systems into unified workflows. By reducing the friction that slows companies down, Vsimple gives people the time and clarity to do more meaningful work — innovating, serving customers, and scaling with confidence. ### Note from the CEO Somewhere along the way, the thing that was supposed to fuel our purpose, provide for our families, and bring people together became chaotic, exhausting, and disconnected. Meetings multiplied, systems stacked up, and people became buried under the weight of work that doesn't move them forward. That's why we built Vsimple. Not just to fix processes, but to **set people free**. Free from chaos, from complexity, and from wasting their gifts on tasks that don't matter. We exist to help the companies that **move, make, build, and service the world** (the backbone of the economy) do more than just keep up. We're here to give them an **edge**, to unlock **capacity**, to accelerate **growth**, and create **freedom** for their people. Because we believe **when work works, everything else gets better**. Families thrive, businesses grow, communities get stronger, people rediscover joy and purpose. That's why our faith is at the center of everything we do, it drives us to lead humbly, serve generously, and love people well. This is bigger than software for us, this is about creating **freedom**, **growth**, and **impact** for our clients, our team, and the world around us. — Buddy Bockweg, Cofounder & CEO ### Core Values - **Servant Leadership.** Built on a faith-driven commitment to serve others first. Showing up with humility, integrity, and love for people. - **Partnership over Product.** The Vsimple model goes beyond software. The team walks with clients — guiding, building, and growing with them every step of the way. - **Service is our Superpower.** Every customer interaction is a chance to prove care. Remarkable support isn't a department, it's a mindset. - **AI with a Human Heart.** Vsimple brings the power of AI to entire organizations securely, intelligently, and always with people in mind. ### Leadership - Buddy Bockweg, Cofounder & Chief Executive Officer - Gary Criscillis, Chief Financial Officer - Elia Tautua, VP of Customer Success - Henry Lynch, Chief Technology Officer ### Company Snapshot - Year founded: 2010 - Total funding: $2M+ - Team members: 10+ - Headquarters: Louisville, KY (moved to Louisville in 2025 with $5M investment and plans to create 200 jobs) --- ## The Vsimple Thesis — "The Fourth Place" **Source:** https://www.vsimple.com/blog/the-world-is-ready-for-vsimple Most businesses already use some combination of the Microsoft Office suite for tasks, a CRM for customer data, and an ERP for inventory and financials. Vsimple represents the **fourth place**: the operational workspace where processes can be managed from start to finish. No guessing what has happened, who owns the next action, where the relevant information lives, or what performance looks like across the business. Employees appreciate the clarity and ease of use; leadership gets deep insights into previously opaque performance data. --- ## Blog & Content Taxonomy **Source:** https://www.vsimple.com/blog The Vsimple blog covers three primary content types: - **Product** — sprint-based product updates on platform and vAI releases (e.g., "Sprint 156 Product Update: More Control from the Homepage and Smarter vAI Workflows") - **Module** — deep dives on specific operational challenges (e.g., "Why EOS Leaders Need an Execution System, Not Just a Framework"; "Why Precision Manufacturers Lose Margin in the Handoff") - **Company News** — company milestones and announcements ### Recent Posts - "Why EOS Leaders Need an Execution System, Not Just a Framework" — Apr 17, 2026 — https://www.vsimple.com/blog/why-eos-leaders-need-an-execution-system-not-just-a-framework - "Sprint 156 Product Update: More Control from the Homepage and Smarter vAI Workflows" — Apr 8, 2026 — https://www.vsimple.com/blog/sprint-156-product-update-more-control-from-the-homepage-and-smarter-vai-workflows - "Why Precision Manufacturers Lose Margin in the Handoff" — Apr 2, 2026 — https://www.vsimple.com/blog/why-precision-manufacturers-lose-margin-in-the-handoff - "Sprint 155 Product Update: Autonomous vAI Execution" — Mar 24, 2026 — https://www.vsimple.com/blog/sprint-155-product-update-autonomous-vai-execution - "Solving Visibility Gaps in Material Handling Operations" — Mar 20, 2026 — https://www.vsimple.com/blog/solving-visibility-gaps-in-material-handling-operations - "Sprint 153 Product Update: More Clarity, Better Control, and Smarter Workflows" — Mar 18, 2026 — https://www.vsimple.com/blog/platform-update-more-clarity-better-control-and-smarter-workflows - "Vsimple is Moving to Louisville and Growing Bigger Than Ever" — Aug 28, 2025 — https://www.vsimple.com/blog/vsimple-is-moving-to-louisville-and-growing-bigger-than-ever --- ## Contact & Get Started - **Talk with a specialist:** https://www.vsimple.com/get-started - **Book a demo:** https://links.vsimple.com/meetings/jj-russell1/vsimple-meeting - **ROI Calculator:** https://www.vsimple.com/roi-calculator - **Contact page:** https://www.vsimple.com/contact - **Login (existing customers):** https://app.vsimple.com - **Knowledge Base:** https://docs.vsimple.com - **Security & Trust Center:** https://trust.vsimple.com - **HQ:** Vsimple Inc., 2305 River Road, Louisville, KY 40206 --- ## Legal - Terms of Use: https://www.vsimple.com/legal/terms-of-use - Privacy Policy: https://www.vsimple.com/legal/privacy-policy - Standard Terms: https://www.vsimple.com/legal/standard-terms --- ## Navigation Index **Product:** /, /vai, /modules **Built For:** /built-for/sales-coordinators, /built-for/executives-and-managers **Industries:** /industries/dealers-and-distributors, /industries/material-handling, /industries/commercial-furniture-dealers, /industries/manufacturing, /industries/construction, /industries/professional-services **Customer Stories:** /customer-stories (hub) + /customer-stories/[story-slug] **Company:** /about, /partnerships, /contact **Resources:** /blog, /roi-calculator, https://docs.vsimple.com, https://trust.vsimple.com **Legal:** /legal/terms-of-use, /legal/privacy-policy, /legal/standard-terms **Conversion:** /get-started, https://links.vsimple.com/meetings/jj-russell1/vsimple-meeting